Administrative Assistant I, Animal Welfare - 3371

Career Purpose

Performs in-depth clerical and administrative duties including but not limited to data processing and entry, adoptions, payouts, license sales, bookkeeping and record keeping. Participates in public education programs and events.

COVID-19 VACCINATION:

Effective August 12, 2021, all applicants hired by the City of Lawton will be required to be fully vaccinated for COVID-19.  If the applicant is not fully vaccinated prior to their hiring date, the employee will have ninety (90) days to become fully vaccinated for COVID-19.  If the employee fails to become fully vaccinated within the ninety (90) days, it shall be grounds for termination.  Proof of vaccination will be required and a copy placed in the employees medical file.

ESSENTIAL FUNCTIONS OF POSITION:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

  • Must have knowledge of the procedures, and occasionally assist in the procurement of materials and supplies and catalogs all vendor invoices and pertinent ordering information.
  • Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate person.
  • Must have knowledge of and occasionally assist in maintaining logs pertaining to restricted medications used for euthanasia purposes as well as inventory, tracking systems, maintain records pertaining to other city and county euthanization contracts and write requisitions to encumber funds and keep track of divisional accounts, calculate amounts due, maintain records and process division claims for payment to include citizen payment plans.
  • Assists in preparing records and reports such as monthly reports, shelter stats, reservations for the public’s use of traps, end of days business, cash deposits and refunds, provides clerical assistance to various committees, when required.

 

OTHER DUTIES /RESPONSIBILITIES:

  • Perform dispatch duties in the absence of the Animal Welfare Dispatcher to include keeping of all records, logs, recording of all field officer times and calls.
  • Schedule public events, prepare materials and orders supplies needed for Animal Welfare Education Outreach Program.

POSITION STANDARDS:

  • Graduation from a high school or GED equivalent with specialized course work in general office practices such as typing, filing, and bookkeeping/accounting and four (4) years of increasingly responsible experience; or any equivalent combination of related education and experience.
  • Typing and spelling skills required
  • Ability to compose interoffice and departmental memorandums.
  • Possession of a valid Oklahoma driver’s license.
  • Knowledge of city animal ordinances, fees, general code enforcement procedures, departmental rules and regulations; knowledge of the city’s geography  as well as domestic animal breeds and species.
  • Ability to create and maintain records and prepare reports.
  • Successful completion of a City of Lawton physical examination and drug screen as a condition of employment.
  • Working knowledge of computers and electronic data processing; working knowledge of modern office practices and procedures; working knowledge of bookkeeping principles and practices and ability to operate the following tools and equipment; telephone, computer terminal, personal computer, copy machine, fax machine, base radio, 10-key calculator.

ESSENTIAL PHYSICAL DEMANDS ON THE POSITION:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly:  required to sit, speak, listen, read, write, and various other office related functions.

Frequently: required to reach, handle, finger, grasp, speak, see (shape/ size/ distance/ motion/ color), climb, lift and/or carry items weighing up to 50 pounds.

Occasionally:works in the capacity of acting superintendent regarding administrative operations.

Rarely: required to work after hours to complete assigned duties and meet deadlines.

ENVIRONMENTAL FACTORS AND WORKING CONDITIONS:

The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasionally: exposed to heat, cold, humidity, rain. etc.

Occasionally: Subject to working on slippery surfaces.

Occasionally: Exposed to steady and fairly loud noises.

Occasionally: Possibility of exposure to communicable and/or infectious diseases.

Rarely: Subject to working in cramped positions

Occasionally: Exposed to allergens such as pollen, cat and dog hair, etc.

Rarely: Exposed to chemical irritants such as cleaning solutions, bleach, etc.

Occasionally: Exposed to large concentrations of noxious odors.

Occasionally: Exposed to toxic chemicals.

Occasionally: Subject to working irregular hours, including overtime, weekends, and holidays.

INTERPERSONAL RELATIONSHIPS:

The candidate for this position must possess the interpersonal skills as well as attitude necessary in promoting smooth relations between parties without jeopardizing policy structure or impeding progress in conflict resolution. 

This position requires extensive interaction between the employee and superintendents, supervisors, co-workers, representatives from other agencies and divisions, and the general public. The employee must possess the ability to react to, and address, daily situations without interjecting personal feelings and/or opinions, basing responses on guidelines established in divisional/departmental policies and procedures, therefore resulting in a positive outcome to any given situation.

IMPORTANT INFORMATION:

Notice:

The duties listed in this description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

CITY OF LAWTON BENEFITS:

As an employee with the City of Lawton, you will receive various benefits in addition to your base salary.  Some of those benefits are:

  • Paid Vacation Yearly (after 6 months of employment)
  • 12 or 13 Paid Holidays (7 or 8 hard holidays and 5 flex days)
  • 96 hours of sick leave per year
  • Partial premium payment for Health Insurance through Blue Cross Blue Shield of Oklahoma
  • Health Saving Account (HSA) is available
  • Medical Flexible Spending Accounts available
  • Dental Insurance coverage through Blue Cross Blue Shield of Oklahoma is available
  • Vision Insurance coverage through Blue Cross Blue Shield utilizing the EYEMED network is available
  • Life Insurance and Accidental Death & Dismemberment Insurance provided
  • Many other Employee paid optional supplemental benefits
  • Retirement through Oklahoma Municipal Retirement Fund (OkMRF)
    • 3.5% Employee Defined Contribution Plan - 3.5% City match
    • 7 years 100% vested
  • Voluntary 457 Plans available through ICMA Retirement Corporation or Nationwide

Equal Opportunity Employer

The City of Lawton affords equal employment opportunity to all individuals regardless of race, color, national origin, sex, religion, age, disability status or genetic information. Persons selected for employment into any position must pass a drug test. Some positions may require passing an alcohol test. Previous employment and any additional experience will be subject to verification prior to employment processing. A driver’s license and driving record check will be conducted if driving is a job requirement. A post offer employment medical examination may be conducted prior to job placement.

Vacancy #
3371
Closing Date
Career Type
Full-time
Salary
$932.00 Bi-weekly
Hiring Organization
Animal Welfare

How To Apply ?

Application Instructions

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