Deputy Court Clerk, Municipal Court - 3366

Career Purpose

Performs numerous and complex variety of clerical, secretarial and administrative support work for the Municipal Court as prescribed by law and court procedures, as well as the municipal court operating policies and procedures manual.

ESSENTIAL FUNCTIONS OF POSITION:

  • Performs clerical and administrative work in answering telephones, typing, and maintainingfiles.
  • As assigned, purchases department materials and supplies following written City policies and departmental guidelines.
  • As assigned, prepares requisitions for payment and maintains purchase orders to assist in monitoring the department’s budget.
  • Operates various office machines.
  • Receives, stamps and distributes incoming mail and processes outgoing mail.
  • Acts as custodian of departmental documents, records and legal publications; establishes and maintains filing systems.
  • Inputs data to standard office and department forms; makes simple postings to accounts; compiles data for various reports.
  • Processes mandated state forms for driver’s license suspensions and reinstatements in accordance with the law.
  • As assigned, registers employees for conferences and training sessions; makes travel arrangements and itineraries.
  • As assigned, assists in the training of new personnel in the department.
  • Specialized clearance for accessing police records database as required to, arraign and release jail defendants, will be given as approved/assigned by the Municipal Court Clerk.
  • Reviews and/or enters uniform complaints, as well as information data, as listed by police computer records for accuracy and completion.
  • Computer data entry and case information retrieval on all filings in this Court,central computer law master;  completes and processes specific legal forms as prescribed, to include court minutes, committals, deferrals, bonds, failure to appear notices, criminal warrants, summons, subpoenas, appeals and reports dispositions of same to state agencies.
  • Scheduling and preparation of court dockets, trials and various hearings, both criminal and administrative in nature, as assigned.
  • Receipts, deposits and accounts for monies for fines, bonds, state penalty assessments and other related court costs as assessed by the Court.
  • Assists in the coordination of pending court matters with defendants, attorneys, law enforcement personnel, jailers and bail bondspersons.
  • Responds to numerous telephone, in person, and written inquiries for information.
  • May be required to fulfill, on a temporary basis, the role of Senior Deputy Court Clerk as assigned by the Municipal Court Clerk.
  • May perform other duties as assigned by supervisor.

POSITION STANDARDS:

To perform this job satisfactorily, the individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • Graduation from High School or completion of GED equivalency.   
  • Two years prior work experience in clerical, secretarial or paralegal position.
  • Considerable knowledge of modern office procedures, computers and related equipment, working knowledge of legal process and terminology and some experience handling cash.
  • Skill in computers and electronic data processing, modern office practices and procedures.
  • Skill in the operation of the following tools and equipment: personal computer including word processing, spreadsheet and database software, copy machine, fax machine, 10 key calculator, typewriter.
  • Skill in applying knowledge of legal office practice and procedures, to include knowledge of court rules, regulations, procedures and policies.
  • Knowledge of legal office practices and procedures.
  • Ability to effectively meet and deal with the public.
  • Ability to communicate effectively verbally and in writing.
  • Ability to handle stressful situations.
  • Ability to make arithmetic calculations and tabulations rapidly and accurately.
  • Ability to write legibly.
  • Ability to establish and maintain effective working relationships with other employees and the general public.
  • Ability to understand and follow verbal and written instructions.
  • Ability to work independently.
  • Ability to perform legal research by manual or electronic means.

ESSENTIAL PHYSICAL DEMANDS ON THE POSITION:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Frequent hand-eye coordination is necessary to operate various pieces of office equipment, often requiring repetitive hand-arm coordination and movements
  • Frequently use manual dexterity sufficient to operate a computer keyboard.
  • Frequently sits, remaining in the normal seated position.
  • Frequently talk and listen, express or exchange ideas and perceive the nature of sounds by the ear.
  • Frequently required to stand or walk.
  • Frequently required to see details at a distance, up close and peripherally, including using depth perception, and the ability to adjust focus, use close vision and color vision.
  • Occasionally lift or carry objects weighing up to 25 pounds.
  • Occasionally work with arms above shoulder level.
  • Occasionally bend and stoop repeatedly or continually over time.

ENVIRONMENTAL FACTORS AND WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work is performed mostly in an office setting. 
  • The noise level in the work environment alternates between noisy and quiet.
  • Occasional travel within the city limits will be required. 
  • Some travel outside the city limits may be required.

INTERPERSONAL RELATIONSHIPS:

Employee must frequently communicate by telephone and in person to provide information pertaining to court cases and other matters related to Municipal Court activity.  Employee is involved in communication with citizens, attorneys, law enforcement officials, defendants, witnesses and other city officials.  Due to the volume of contacts this is a fast paced, high stress environment that may involve some hostility.  Must perform work product using honesty, integrity, discretion, good judgment, memory and good communication skills.

ADDITIONAL IMPORTANT INFORMATION:

First Application Review:

The first application review date will commence on August 25, 2021.  All application submitted after that date will be placed in a separate folder awaiting the outcome of the initial review.  Should none of the original applicants be selected, the second set will be available for review.

 

Notice:

The duties listed in this description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

Equal Opportunity Employer

The City of Lawton affords equal employment opportunity to all individuals regardless of race, color, national origin, sex, religion, age, disability status or genetic information. Persons selected for employment into any position must pass a drug test. Some positions may require passing an alcohol test. Previous employment and any additional experience will be subject to verification prior to employment processing. A driver’s license and driving record check will be conducted if driving is a job requirement. A post offer employment medical examination may be conducted prior to job placement.

Vacancy #
3366
Closing Date
Career Type
Full-time
Salary
$1,001.60 Bi-weekly
Hiring Organization
Municipal Court

How To Apply ?

Application Instructions

Note: You need to have Adobe Reader installed on your device to complete the application. Download and complete the attached application in Adobe Reader. Instructions to submit application is mentioned in the application form.