ESSENTIAL FUNCTIONS OF POSITION:
- Organizes, directs, and promotes a variety of diverse activities of the Library Department to include but not limited to hiring, staffing, developing, leading library personnel and managing its assets/inventory.
- Assists Library Director in planning and establishing operating policies and procedures.
- Responsible for setting realistic program goals, the conservative allocation of existing and/or needed resources, and producing sound solutions for program concerns and other complex social dilemmas.
- Assists in department budget preparation for initial submission and assists in budget administration after adoption.
- Responsible for identifying funding opportunities (i.e. grants, entitlements, stipends, donations, etc.) external to the city government including private, county, state and federal funding resources.
- Keeps necessary records and makes required reports and cost estimates.
- Monitors all financial control systems within the library.
- Responsible for personnel staffing to include conducting interviews, selecting qualified individuals, conducting performance evaluation, and administering training and discipline as necessary.
- Conducts regular staff meetings to promote the efficient and responsive operations of the department.
- Provides supervision related to the continuous monitoring of maintenance, repair, and remodeling insuring the proper form, function and safety characteristics within all library facilities.
- Directly responsible for the promotion of the Library and its associated program and service offerings within the service area.
- Maintains good rapport with local media outlets in order to promote the Library and its services through public service announcements, speaking engagements, brochures, newsletters, etc.
- Serves on various City committees and State Library committees as requested; subject to availability.
- Provisions for and/or creates new library events which target certain socio-demographic population classes who will receive the greatest benefit from library program and service offerings.
- Serves as an ambassador for the City by actively promoting the library through a variety of speaking engagements, role modeling throughout the community at various events, educating the general public on the availability of library resources and activities, and mentoring City staff in their job duties as well as fostering productive public service values.
- Coordinates events with other local government and community entities and/agencies.
- Serves as a public relations agent for the library and mitigates any citizen complaints as they may arise.
- Conducts studies and does research and analysis of reader interests and community library needs.
- Attends various seminars, conferences, workshops and reads various journals and professional publications to keep current on latest library materials and library technology.
ALL STAFF DUTIES:
- Maintains a professional demeanor exercising tact, diplomacy, and courtesy at all times as well as observing customer confidentiality.
- Provides positive customer service at all times.
- Communicates work progress, work problems, and library related issues with co-workers, supervisors, and all staff as appropriate.
- Carries out current policies, procedures, and directives.
- Works with other members of the staff in a cooperative manner.
- Follows established channels of communication.
- Follows directions and works without close supervision.
- Maintains a flexible schedule as needed and provides back-up coverage when required.
- Attends mandatory all-staff meetings.
- Seeks out educational opportunities and attends training as approved.
- Supports and promotes all library collections, events, activities, and services within the library system while at work.
- Recognizes that positive organizational change is essential to a healthy library system.
- Performs other duties as assigned.
To perform this job satisfactorily, the individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required of this position but are not necessarily all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills and Abilities
- General understanding of library theory.
- Knowledge of customer service, quality and team concepts.
- Knowledge of City and department policies and procedures sufficient to be able to determine routine actions necessary.
- Knowledge of grammar, spelling punctuation and sentence structure sufficient to be able to compose and/or edit correspondence or reports.
- Knowledge of budget documents sufficient to be able to monitor expenditures.
- Knowledge of mathematics sufficient to be able to perform a variety of calculations
- Knowledge of principles and practices of employee supervision and training.
- Knowledge of good management practices.
- Ability to train and supervise staff.
- Ability to operate microcomputers, related equipment and various microcomputer software in a Windows networking environment.
- Ability to communicate effectively both verbally and in writing.
- Ability to use good interpersonal skills to establish and maintain effective working relations with other employees, organizations and the public.
- Skill in Microsoft Office Word and Excel
- Skill in facilitating highly confidential matters related to the department or City policy
- Skill in exercising initiative, judgment and decisions making in meeting organizational objectives
- Skill in maintaining and organizing files that allows information to be retrieved quickly.
- Skill in operating a telephone system and screening calls.
- Skill in independently adapting, interpreting and applying written guidelines.
- Skill in establishing priorities, coordinating work activities and performing numerous projects at various stages of completion.
- Strong computer knowledge including web 2.0 and troubleshooting, online reference resources, and database management software.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
- Five (5) years Library experience in which two (2) years must have been attained in a public library setting. A record of progressive responsibility must have been established in an administrative or supervisory capacity.
- Graduation from an ALA accredited college or university with an MLS/MLIS degree.
License or Certification:
- Possession of, or ability to obtain, an appropriate valid Oklahoma Driver's License.
ESSENTIAL PHYSICAL DEMANDS ON THE POSITION:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent hand-eye coordination is necessary to operate various pieces of office equipment, often requiring repetitive hand-arm coordination and movements.
- Frequently use manual dexterity sufficient to operate a computer keyboard.
- Frequently sits, remaining in the normal seated position
- Frequently talk and listen, express or exchange ideas and perceive the nature of sounds by the ear.
- Frequently required to stand or walk;
- Frequently see details at a distance, up close and peripherally, including using depth perception, and the ability to adjust focus, use close vision, color vision, and the ability to adjust focus.
- Occasionally lift or carry objects weighing up to 20 pounds.
- Occasionally work with arms above shoulder level
- Occasionally bend and stoop repeatedly or continually over time
ENVIRONMENTAL FACTORS AND WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee normally works in an office where the environment is frequently quiet.
- Office work environment is characterized by frequent interruptions.
The personal contacts are typically with employees of different departments, external agencies, or with the general public. The purpose of the contacts is to plan and coordinate work efforts; provide input and advice, and resolve problems by influencing and motivating. The persons contacted typically have mutual goals and basically cooperative attitudes.
The Deputy Director supervises various employees throughout the Library and reports directly to the Library Director.
First Application Review:
The first application review date will commence on September 24, 2020. All application submitted after that date will be placed in a separate folder awaiting the outcome of the initial review. Should none of the original applicants be selected, the second set will be available for review.
The duties listed in this description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Equal Opportunity Employer
The City of Lawton affords equal employment opportunity to all individuals regardless of race, color, national origin, sex, religion, age, disability status or genetic information. Persons selected for employment into any position must pass a drug test. Some positions may require passing an alcohol test. Previous employment and any additional experience will be subject to verification prior to employment processing. A driver’s license and driving record check will be conducted if driving is a job requirement. A post offer employment medical examination may be conducted prior to job placement.
How To Apply ?
Note: You need to have Adobe Reader installed on your device to complete the application. Download and complete the attached application in Adobe Reader. Instructions to submit application is mentioned in the application form.