Municipal Securities Disclosure Coordinator & Procurement and Contract Administrator, Finance - 3309

Career Purpose

Under the supervision of the Finance Director, this position coordinates the City of Lawton’s fulfillment of its legal obligation to provide timely and consistent dissemination of financial information to the municipal securities marketplace in accordance with the City’s continuing disclosure undertakings entered into to satisfy Securities and Exchange Commission (SEC) Rule 15 e2-12 (the “Rule”).

In addition, the position also serves as the City Procurement Division Leader helping the divisions of the City follow Oklahoma and City laws and rules in managing the City’s sourcing capabilities and supply chain with the goal of proper spending of the Citizen’s money.

ESSENTIAL FUNCTIONS OF THE POSITION:

Oversee the procurement and contract division of the City, which includes purchasing, helping other departments in purchasing, advertising of Requests for Proposals and Requests for Qualifications to obtain goods and services for the City, maintaining and teaching BidSync to other departments and vendors, assuring compliance with Oklahoma procurement laws and city laws and rules, and supervising a buyer, the management of all contract (including purchasing and receivable and other agreements)

  • Monitoring compliance by the City with the Disclosure Policy, including timely dissemination of the annual report and event notice filings;
  • Recommending changes to this Disclosure Policy to the City’s Disclosure Working Group (DWG) as necessary or appropriate;
  • Consulting and coordinating with the City’s Financial Advisor, Bond Counsel, Disclosure Counsel, and Dissemination Agent, as needed, in the preparation and dissemination of Disclosure Documents;
  • Soliciting material information from City departments in anticipation of preparing Disclosure Documents;
  • Maintaining records documenting the City’s compliance with the City’s Disclosure Policy;
  • Determining when Disclosure Documents are ready for review by the DWG to the extent required by the City’s Disclosure Policy;
  • Coordinating on-going training of City staff/officials required by the City’s Disclosure Policy; and                                                                                                    
  • Proactively checking bond payments and other dates are meet to keep the having an event which requires and bond event notice.
  • Obtaining and checking all bond covenants from the bond issue Official Statements and seeing the city is complying.
  • Training and sharing of Oklahoma procurement laws. All other duties and assignments as directed by the City’s Finance Director.
  • Other duties as assigned.

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s Degree in Finance, Business Administration, Accounting, or other related disciplines.
  • Ability to gain considerable knowledge and expertise in the area of municipal securities procurement laws, and contracts.   
  • Ability to read, interpret, and advise on a wide variety of legal documents in the areas of municipal securities, public finance law, municipal contracting, an purchasing.
  • Superior ability to express oneself clearly and concisely, orally and in writing and to read, analyze and understand complex legal documents. 
  • Superior problem-solving skills and ability to meet critical deadlines.
  • Superior ability to establish effective working relationships with intra-departmental and interdepartmental directors/supervisors, City officials, and outside consultants.
  • Ability to be organized, accurate and attentive to detail.
  • Ability to operate the following tools and equipment: personal computer, including Microsoft Excel; calculator; telephone; copy machine and fax machine.
  • Must possess a valid Oklahoma driver’s license or the ability to obtain one prior to employment.

 

PREFERRED QUALIFICATIONS:

  • Four-year college graduate.
  • Knowledge of City ordinances and charter provisions particularly as relating to the authority and functions of city departments.
  • Contract, procurement, municipal finance experience or education.

PHYSICAL DEMANDS ON THE POSITION:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is frequently required to sit and talk or hear.  The employee is occasionally required to walk, use hands to finger, handle or feel objects, tools or controls, and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

ENVIRONMENTAL FACTORS AND WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed primarily in an office setting, but requires some travel to other City departments and meetings outside the City limits with various consultants and to obtain training in both municipal securities and procurement.

The noise level in the work environment is usually moderately quiet.

INTERPERSONAL RELATIONSHIPS:

Enjoying helping others with the ability to be politely firm when necessary. The personal contacts are typical with department directors/supervisors, outside consultants, and federal or state officials who determine standards of compliance with federal or state laws and regulations. The purpose of the contacts is to gather information, investigates, justify, defend, negotiate, or settle matters of considerable consequences. The persons contacted typically have diverse viewpoints, goals, or objectives requiring the employee to achieve a common understanding of the problem and satisfactory solution by convincing them, arriving at a compromise, or developing suitable alternatives.

SUPERVISION:

SUPERVISES:

Employee supervises one other position within the Procurement division of the Finance Department: (1) Buyer.

 

SUPERVISION RECEIVED:

The employee is under the supervision of the Finance Director who provides managerial direction with assignments in terms of broad practice, precedents, policies, and goals. Work will be reviewed for fulfilling the responsibilities of the positions and for conformance with City and department policy and practice.

IMPORTANT INFORMATION:

First Application Review:

The first application review date will commence on March 22, 2021.  All application submitted after that date will be placed in a separate folder awaiting the outcome of the initial review.  Should none of the original applicants be selected, the second set will be available for review.

 

Notice:

The duties listed in this description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

Equal Opportunity Employer

The City of Lawton affords equal employment opportunity to all individuals regardless of race, color, national origin, sex, religion, age, disability status or genetic information. Persons selected for employment into any position must pass a drug test. Some positions may require passing an alcohol test. Previous employment and any additional experience will be subject to verification prior to employment processing. A driver’s license and driving record check will be conducted if driving is a job requirement. A post offer employment medical examination may be conducted prior to job placement.

Vacancy #
3309
Closing Date
Career Type
Full-time
Salary
$2,061.60 Bi-weekly
Hiring Organization
Finance

How To Apply ?

Application Instructions

Note: You need to have Adobe Reader installed on your device to complete the application. Download and complete the attached application in Adobe Reader. Instructions to submit application is mentioned in the application form.